2019 Annual General Meeting

Our AGM is coming up on Saturday the 23rd of March at 11:00 am, at the Royal Society of Victoria. This is your chance to get involved with a community that you've grown to love, or just a way to see what goes on behind the scenes if you're new to YSA!!  A group will be leaving for RSV from melbourne centeral at 10:35 am SHARP. If you are going to be late please contact Jess at 0458940908. 

At the AGM will also be electing our new committee for the next year - this is open to old members, new members, and even returning members.

Roles range from the scary scary President position who calls the shots, to a much more low-key general member (GeM) whose only job is to provide input and help out when they can. Anyone is allowed to run for a committee position as long as they have been a member for at least 7 days before the date of the AGM - however, if you're interested in an office position (President, VP - Science, VP - Socials, Communications, Secretary, Treasurer), you will also need to be over the age of 18 and have served on the committee for at least 9 months prior.

If you would like to know more about being on the committee, just ask anyone who's currently on committee, and they'll be more than happy to give you the deets!

As a member, AGM is your big chance to have your say in how our organisation should be run. Anyone who has been a member of YSA for at least 7 days can run for a general committee position, we'd love to see you nominate!

The Annual General Meeting will be held at the Royal Society of Victoria (8 La Trobe St), starting at 11am sharp. A group will be meeting at Melbourne Central, next to the shot tower at 10:30 to walk up together.

In order to run for and hold a Top Six position, you need to have served on the Committee before for at least one term, and be over 18 years of age at AGM.

The Top Six Positions are:

President

While the name is big and scary the main job of the president is delegation and keeping everything on track. While there are no major jobs that the president is directly involved in they need to make sure that everything that goes into running the organisation happens. Their vision is the directions in which the organisation takes for the future. 

Vice President (Events)

Vice President Events is similar to the previous position of social coordinator. VP events coordinates, plans and improve the socials and events that are held by YSA. While they won't run every social themselves it is their job to make sure that the event is being organised and that everything goes out on time so everyone can have the best time possible. 

Vice President (Science Outreach)

Vice President Science focuses on the science outreach of YSA. This involves all the coordination and cooperation which goes into creating the volunteering opportunities for YSA members. Such as contacting other organisations and communicating with those we wish to be involved with. Their bright ideas lead to the science events which we do in the future and allow us to promote science to all. 

Secretary

Secretary is mainly involved in the legal preceding of the organisation. It is their job to organise the monthly committee meetings so that they run smoothly, to keep minutes of these meeting so everything is kept honest and available for reference and completing other formal paperwork, such as the tax return which all organisations are required to do. 

Treasurer

The treasurers life is all about the money and spreadsheets.  The treasurer has the most constant job requirement, which is keeping track of how much we own, spend and gain. This allows us to plan opportunities for the future without running out of the funds to make these things happen as well as keeping the organisation afloat. 

Communications Officer

The communication officer tracks and manages our public image and contacts. This ranges from organising and proofing the writing of emails, to Facebook posts and Instagram stories.  It is their job to make sure that everything we send out matches our message and that the people we work with has a clear idea of what is happening. 

 

General elected member (GEM):

Ordinary members make up the rest of the committee. These positions offer a whole range of opportunities: from introductory positions to learn the ropes, to places for those ready to give a little more to a specific area or project.

Plus, these are open to all members of YSA to take on! You don’t need to be over 18 or have any previous experience, just keen to jump on the committee and have a go.

If you would like to know more about being on the committee, feel free to ask anyone who's currently on the committee and they'll be more than happy to help!

I'm keen, what do I need to do?

This is a pretty simple process: all you need to do is choose a position, find someone to nominate you (can be yourself or any other member of YSA), and two people to support (or 'second') your nomination. Then, send an email to our secretary that looks like this: 

Position: (Position you're nominating for)
Nominee: (Nominee's full name)
Nominator: (Nominator's full name)
Seconders: (Full names of both people seconding nomination)

Please note that if you would like to run for one of the top 6 positions, you must have served at least 9 months on the committee previously, and be over the age of 18! If you don't meet these requirements, we'd love to see you join us as a General Member - you'll get a chance to see how YSA works, get invovled with all aspects of our organisation, and make a meaningful contribution!

If you do this before Saturday March 9th, and include a little info about yourself and a photo, we'll post it on our website for everyone to look at!

Can't make it?

If you can't make the meeting and want to submit a proxy (to allow another member, or the chairperson of the meeting, to vote for you) or attend the meeting via telephone/videocall, check out the details of how to do so at this link.

Post AGM Social

After the AGM, we'll be heading back to Melbourne Central for lunch, before moving up in melbourne centeral towards strick bowling where as a new committee member show the membership your skills, or as a member to put the committee in their place. Looking forward to seeing you there!

WHO? 

You! Obviously; but we always welcome new faces, please feel free to invite people to our event and direct them to our ticket/event links!

WHAT? 

The very exciting YSA annual general meeting followed by some healthy competition at Strike Bowling.

WHERE? 

o Meet at Melbourne Central station at 10:30 - Under the big clock

o  YSA members will escort attendees back to Flinders St Station! 4PM-onwards

WHEN? 

Saturday, March 23rd - 10:30AM-4PM

WHY? 

Why not?

COSTS?

YSA members $15

Non-members $20

While the meeting may be long please do try and make there if you are able to do so, as it is important for the future of YSA that you are able to have your say!